how to categorize emails in outlook 365 automatically

One of my clients is MX Resources, a reseller of the award-winning Postini junk mail filtering service. You can create as many Category Search Folders as you like. regardless of where it exists in Outlook. Outlook will create a new Search Folder (usually located at theīottom of your email folders) with the name of your Category.Īny time you click to view the contents of that folder, you'llĪctually be seeing every single message that's been set to that category Once you've got categories enabled, not only do you get a niceĬolor-coded system for your inbox, you can also perform searches muchĬreate a Search Folder for your new category by right-clicking anyĮmail of that category in your inbox, then choosing Categorize, then Repeat steps 1-7 as often as necessary for each of the categories That's it! It looks like a lot of steps, but it's quite easy and very This rule now.' to automatically run through your entire Inbox andĪssign categories based on your new rule. In the final step, give your Rule a name.You probably won't needĪny, but you can set them up here if you need to. Which category by clicking the blue category link in the bottom Your employer, try using 'with specific words in the message header'Īs the criteria, and set your employer's domain name as the For example, if you want to mark all emails from More) that will be a requirement for your category.

Scan through the list of Conditions, and select the one (or.Skip the simple options and go straight to 'Advanced Options'.Choose 'Create Rule' to bring up the Create Rule dialog box.Right-click an email from your Inbox that matches the criteria.Outlook (Email, Appointments, Contacts, and Tasks). Remember that these categories extend into all portions of In the Color Categories dialog box, add or delete categories as you In Outlook 2007, while viewing your Inbox, pull down the Edit menuĪnd choose Categorize, then choose 'All Categories'.Īlternatively, you can right-click on the small category box next to any If you haven't yet, take a moment to set up your categories. Emails to your personal email address canīe set to another Category. Emails from your coworkers, forĮxample, can be one Category. Using Rules, Outlook can be configured to automatically set theĬategory of an email as it comes in. That if you establish Orange as your color for school-related stuff, youĬan have your school-related contacts be orange, your schoolĪppointments be orange, your school tasks be orange, and your school Outlook shared the same color-matching system for Categories. In Outlook 2007, labels merged into Categories and all aspects of Plus,Īppointments used a completely different feature called Labels. It was very cumbersome to use and didn't offer much value. Outlook has always had the Category feature, but until Outlook 2007 Outlook : categorize emails automatically

How to categorize emails in outlook 365 automatically